Accountable to: Chief Financial Officer
Department: Operations
Employment Status: Non-Exempt
Hours: Full Time
Location: Fargo
Position Purpose
The inventory control manager is responsible for managing the inventory control system and processes of the Great Plains Food Bank, ensuring the accurate recording, tracking and reporting of all inventory and compliance with inventory regulations and standards. With our values of passion, service and innovation at the forefront, this position will advance the mission of the Great Plains Food Bank to end hunger together and our vision of a hunger-free North Dakota and Clay County, Minnesota.
Core Accountabilities and Essential Duties
- Inventory Counts and Audits
The inventory control manager performs audits and counts to ensure accurate inventory.
- Conducts cycle counts per operating procedures and reconciles discrepancies.
- Conducts order picking and receiving audits.
- Assists operations director in physical inventory counts and reconciliation with computer count.
- Conducts counts and makes transformation adjustments for BackPack Program and Mobile Food Pantry Program products that have been repacked.
- Tracking and Reporting
The inventory control manager contributes to monthly and quarterly reporting processes.
- Completes month end reports for purchased product, MN and ND USDA product, blue receipts and the Cluster in a timely manner.
- Provides monthly inventory report to senior management on the results of daily cycle counts, weekly spot audits of receiving counts and order picking accuracy.
- Provides monthly detailed inventory adjustment report to the operations director and summary adjustment report to the COO and CFO with explanations of any unusual variances.
- Works with the accounting department to reconcile month end inventory between inventory software and accounting software.
- Completes the Feeding America Quarterly Poundage Report.
- Data Entry
The inventory control manager ensure timely entry of all receipting and inventory changes.
- Enters Feeding America, Cluster, Donor Express and Blue Receipts.
- Processes agency pick tickets and invoices.
- Processes all inventory adjustments and order adjustments.
- Enters orders for the Pop-Up Perishable Food Distribution Program and Mobile Food Pantry Program.
- Food Safety
The inventory control manager monitors product for food safety standards.
- Oversees inventory recalls and mock recalls.
- Conducts weekly product insect inspections and monthly glass inspections.
- Office Support and Other Duties
The inventory control manager provides administrative support as needed.
- Reviews all agency orders to be released for picking.
- Monitors the movement of off-site inventory so it is available as needed for picking.
- Provides information on current inventory and product movement, assisting in decisions regarding donation offerings.
- Assists in the oversight, maintenance and enhancements to the Primarius inventory software.
- Participates in committees and innovation impact teams that ensure excellent operating practices while exploring new ways to deliver services that best serve our clients and advance our mission and vision.
Education, Experience and Requirements
Successful candidates for this position should have 2 to 3 years’ experience in inventory control management. Experience with inventory and distribution technologies and food safety preferred. Valid driver’s license and ability to travel statewide.
Skills and Competencies
- Strong internal and external customer service skills
- Ability to work in a fast paced environment with multi-faceted demands and deadlines
- Strong organizational skills and detail oriented, yet flexible with an adaptable personal style
- Critical thinking skills to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Strong communicator that possesses excellent written, oral and interpersonal skills
- Ability to build collaboration across teams and departments
- Proficiency with Microsoft Office Suite
The above statements are intended to describe the general nature of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel in this position. The Great Plains Food Bank reserves the right to add, modify, change or rescind the actual duties, responsibilities, qualifications and work assignments as deemed appropriate and necessary, and to make reasonable accommodations so qualified employees can perform the essential functions of the position.