Inventory Control Manager

Accountable to: Chief Financial Officer
Department: Operations
Employment Status: Non-Exempt
Hours: Full Time
Location: Fargo

Position Purpose
The inventory control manager is responsible for managing the inventory control system and processes of the Great Plains Food Bank, ensuring the accurate recording, tracking and reporting of all inventory and compliance with inventory regulations and standards. With our values of passion, service and innovation at the forefront, this position will advance the mission of the Great Plains Food Bank to end hunger together and our vision of a hunger-free North Dakota and Clay County, Minnesota.

Core Accountabilities and Essential Duties

  1. Inventory Counts and Audits

The inventory control manager performs audits and counts to ensure accurate inventory.

  • Conducts cycle counts per operating procedures and reconciles discrepancies.
  • Conducts order picking and receiving audits.
  • Assists operations director in physical inventory counts and reconciliation with computer count.
  • Conducts counts and makes transformation adjustments for BackPack Program and Mobile Food Pantry Program products that have been repacked.
  1. Tracking and Reporting

The inventory control manager contributes to monthly and quarterly reporting processes.

  • Completes month end reports for purchased product, MN and ND USDA product, blue receipts and the Cluster in a timely manner.
  • Provides monthly inventory report to senior management on the results of daily cycle counts, weekly spot audits of receiving counts and order picking accuracy.
  • Provides monthly detailed inventory adjustment report to the operations director and summary adjustment report to the COO and CFO with explanations of any unusual variances.
  • Works with the accounting department to reconcile month end inventory between inventory software and accounting software.
  • Completes the Feeding America Quarterly Poundage Report.
  1. Data Entry

The inventory control manager ensure timely entry of all receipting and inventory changes.

  • Enters Feeding America, Cluster, Donor Express and Blue Receipts.
  • Processes agency pick tickets and invoices.
  • Processes all inventory adjustments and order adjustments.
  • Enters orders for the Pop-Up Perishable Food Distribution Program and Mobile Food Pantry Program.
  1. Food Safety

The inventory control manager monitors product for food safety standards.

  • Oversees inventory recalls and mock recalls.
  • Conducts weekly product insect inspections and monthly glass inspections.
  1. Office Support and Other Duties

The inventory control manager provides administrative support as needed.

  • Reviews all agency orders to be released for picking.
  • Monitors the movement of off-site inventory so it is available as needed for picking.
  • Provides information on current inventory and product movement, assisting in decisions regarding donation offerings.
  • Assists in the oversight, maintenance and enhancements to the Primarius inventory software.
  • Participates in committees and innovation impact teams that ensure excellent operating practices while exploring new ways to deliver services that best serve our clients and advance our mission and vision.

Education, Experience and Requirements
Successful candidates for this position should have 2 to 3 years’ experience in inventory control management. Experience with inventory and distribution technologies and food safety preferred. Valid driver’s license and ability to travel statewide.

Skills and Competencies 

  • Strong internal and external customer service skills
  • Ability to work in a fast paced environment with multi-faceted demands and deadlines
  • Strong organizational skills and detail oriented, yet flexible with an adaptable personal style
  • Critical thinking skills to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Strong communicator that possesses excellent written, oral and interpersonal skills
  • Ability to build collaboration across teams and departments
  • Proficiency with Microsoft Office Suite

The above statements are intended to describe the general nature of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel in this position. The Great Plains Food Bank reserves the right to add, modify, change or rescind the actual duties, responsibilities, qualifications and work assignments as deemed appropriate and necessary, and to make reasonable accommodations so qualified employees can perform the essential functions of the position. 

Send completed application and resume to

About the Great Plains Food Bank
Opening in March of 1983, the Great Plains Food Bank is currently celebrating its 40th year as an organization. Serving as North Dakota’s only food bank, the Great Plains Food Bank partners with nearly 200 food pantries, shelters, soup kitchens and other charitable feeding programs operating in 100 communities across N.D. and Clay County, Minn. Through its array of innovative direct service programs and partner network, the Great Plains Food Bank has distributed more than 200 million meals to children, seniors, and families in need since 1983. The Great Plains Food Bank is a member of Feeding America, the nation’s food bank network, and was named the Not-for-Profit of the Year in 2018 by the Fargo-Moorhead-West Fargo Chamber of Commerce.

Twitter: @NDFoodBank
Instagram: greatplainsfoodbank


This privacy notice discloses the privacy practices for Great Plains Food Bank regarding websites located at and Great Plains Food Bank reserves the right, at any time and without notice, to change this Privacy Policy simply by posting such changes on our site. Any such change will be effective immediately upon posting. Great Plains Food Bank (“us”, “we”, “our”). Website visitor, guest, and/or donor (“you”, “user”).

Information Collection

  • Personal Information You Choose to Provide In the process of general correspondence, making a gift, or participating in online surveys you may be asked to supply us with personal information, including your email address, postal address, home or work telephone number and other information. If you correspond with us through email, we may retain the content of your email messages, your email address, and our responses. 
  • Website Use Information Similar to most websites, our site may utilize “cookies” and web server logs to collect information about how our website is used. Information gathered may include the date and time of visits, pages viewed, time spent on our website, and the sites visited just before and just after ours. This information is collected on an aggregate basis; none of this information is associated with you as an individual.

How Do We Use Information 

  • That You Provide to Us? We use personal information for purposes of administering our not-for-profit business activities, providing service and support, and making available other information and services to our website visitors, guests, agency partners, advocates, contracted consultants, and approved vendors. We may use the information provided to notify you about important changes to our website, new services, or new information that supports your interest in hunger-relief. 
  • Collected From Cookies? We use cookies and web server logs to gather information about our website users’ browsing activities. This information assists us in designing and continually improving our web pages in the most user-friendly manner. We do not use these technologies to capture any personally identifying information.


  • How Do We Protect Your Information?
    • We utilize encryption/security software to safeguard the confidentiality of personal information we collect from unauthorized access or disclosure and accidental loss, alteration or destruction. 
    • Our operations and business practices are periodically reviewed for compliance with organization policies and procedures governing the security, confidentiality and quality of our information. 
    • Our organization values ethical standards, policies and practices and is committed to the protection of user information. Our not-for-profit business practices limit employee access to confidential information, and limits the use and disclosure of such information to authorized persons, processes and transactions.
  • How Do We Secure Information Transmissions? All information transmitted through our website, giving pages, and forms are sent via secure, encrypted server. Other emails you send to us may not be secure; for that reason, we ask that you do not send confidential information such as Social Security, credit card, or account numbers to us through an unsecured email.
  • Do We Disclose Information to Outside Parties? We do not sell, trade, or rent your personal information. We may provide aggregate information about our website visitors or website traffic patterns to our contracted affiliates or third parties; this information will not include personally identifying data, except as otherwise provided in this privacy policy. Personal information such as email and address may be shared with a contracted third party for the use of email dissemination and direct mail marketing; all third party vendors are required to sign a non-disclosure agreement.
  • Legally Compelled Disclosure of Information? We may disclose information when legally compelled to do so, in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights.

Permission to Use of Materials 

  • The right to download and store or output the materials on our website is granted for personal use only, and materials may not be reproduced in any edited form. Any other reproduction, transmission, performance, display or editing of these materials by any means mechanical or electronic without our express written permission is strictly prohibited. Users wishing to obtain permission to reprint or reproduce any materials appearing on this site may contact us directly.

Your Access to and Control of Information 

  • You may request access to all of your personally identifiable information that we collect online and maintain in our donor constituent database, DonorPerfect. 
  • You may request removal from any communication including but not limited to emails, direct mail pieces, text and phone calls.
  • Because we do not sell, trade, or rent your personal information; opting out of such practices is optional and not required.

Contact Great Plains Food Bank/Opt-out

If you have any questions about this Privacy Policy, need to opt-out of future communications, or wish to exercise any other privacy right you may have by law, please contact us in any of the ways shown below.

Great Plains Food Bank
attn. Development Associate
1720 3rd Ave N
Fargo, ND 58102

Phone: 701-476-9120


All opt-out requests will be honored, but please be patient with us as it may take up to twelve (12) weeks for opt-out changes to be fully implemented. We may also occasionally initiate contact with opt-out supporters in order to update their contact preferences, and we will promptly accommodate their updated preferences, if any.



We are grateful for your donation and support of our organization. If you have made an error in making your donation or change your mind about contributing to our organization please contact us. Refunds are returned using the original method of payment. If you made your donation by credit card, your refund will be credited to that same credit card.


Ongoing support is important to enabling projects to continue their work, so we encourage donors to continue to contribute to projects over time. But if you must cancel your recurring donation, please notify us.